01253 790282
School Office


Fluke Hall Lane, Ladies Hill,
Pilling PR3 6HA


01253 790282
School Office

Pilling St John’s CE Primary School

Health and Safety Policy

Statement of Intent

The Governing Body of the school recognise their corporate responsibility under the Health and Safety at Work Act 1974 to provide a safe and healthy environment for the teaching and non- teaching staff, the pupils and other people who come onto the premises. Therefore, Pilling St John’s CE Primary School is committed to delivering high standards of health and safety.

Pilling St John’s CE Primary School intends to give Healthy and Safety high priority at all times for continual improvement. Pilling St John’s CE Primary School intends to provide the appropriate systems and procedures and adequate resources that secure a safe environment, responding to needs where necessary. Pilling St John’s CE Primary School intends to review, audit and measure practice and monitor systems to ensure they are effective, providing suitable training and development when necessary.

Pilling St John’s CE Primary School intends to seek the views of all employees, visitors and community and provide employees, visitors and community with the information they need to maintain high standards of health and safety. All employees have a legal obligation to take reasonable care for their own health and safety, for the safety of others and to co-operate with the Governing Body and Head Teacher in fulfilling the schools’ statutory duties. The Governing Body will review this policy statement annually and update, modify or amend it as it considers necessary to ensure the health, safety and welfare of staff, pupils and others.

This statement of intent is published in the school and a copy signed and dated by the Headteacher.


This Health and Safety policy has been produced in respect of Pilling St John’s CE Primary School only and is published in addition to the Education Departments own Policy statement.


Our school recognises the need to promote the health, safety and the well-being of employees, children and others affected by the school’s activities, including parents, visitors and contractors. It is the school’s aim to take steps within its powers to prevent personal injury, health hazards and damage to property. Everyone has a part to play in bringing this into effect and full co-operation is therefore expected.

A copy of this policy is issued to each member of staff at school. A copy of  Health, Safety and Welfare Policy is kept in binder form in the staff room, and this is available for the information of all staff.

 Governing Body and Head teacher

The Governing Body and Head Teacher will take all reasonable and appropriate steps to ensure that the legal responsibilities of all persons associated with this school are met. Therefore, all activities must be carried out in such a way as to ensure, so far as is reasonably practical, the health, safety and welfare of all staff, children, visitors and anyone else who may be affected by the schools activities.

  • The Governing Body / Head Teacher expect all staff to maintain an active involvement in accident prevention and health protection and recognise it as an integral part of their job.
  • The Governing Body / Head Teacher will take all reasonably practicable steps to meet their responsibilities, with particular attention to the following:
  • Maintenance of plant and equipment in a safe condition and without risks to health.
  • Adequate arrangements for avoiding risks to health in the use, handling, storage and transport of equipment, articles and substances for use at work.
  • The provision of sufficient information, training, instruction and supervision as is necessary to ensure, the health and safety of all.
  • A working environment without risk to health, including safe access and egress.
  • Employment of staff who are competent for the work in which they are engaged.
  • Compliance with this local policy, health and safety legislation and any associated guidance.

 Specific Responsibilities

 The school governing body will:

  • ensure effective communication with the Head Teacher, DBE services, Lancashire LA officials, Diocesan advisor, staff, safety representatives, parents and pupils
  • assist in the implementation of the Lancashire LA & the school’s Health, Safety and Welfare policy by setting health and safety objectives and performance standards for the school.
  • take all reasonable steps to ensure staff meet these objectives and standards
  • monitor health and safety generally, receive termly reports from the head teacher and discuss as an agenda item at governing body meetings

The Head Teacher will

  • take primary responsibility for ensuring that the school meets the objectives set out in this policy
  • advise DBE services and the Governing Body of any circumstances that restrict or obstruct implementation
  • ensure that the school’s policy statement is actively applied, and regularly updated and revised
  • ensure that all health and safety guidance issued by DBE services and the LA is available to everyone and that appropriate training is offered to help staff perform these tasks
  • welcome and assist in, as far as is reasonably practical, any formal safety audit
  • remove, contain or isolate as is appropriate any hazard on the school premises
  • meet and consult regularly with safety representatives
  • provide a health and safety report to the governing body upon demand

The Senior Leadership Team:

  • advise the head teacher of any circumstances that restrict or obstruct their responsibilities
  • liaise as necessary with other staff to ensure adequate health and safety awareness of their individual specialism, and advise the head teacher of any problems or perceived training needs
  • be conversant with this policy and assist in its implementation within their sphere of influence
  • ensure that the details of all accidents or incidents are properly recorded, investigated and brought to the attention of the head teacher
  • liaise appropriately with safety representatives and refer ongoing concerns to the head teacher

The Site Maintenance Officer/Caretaker will:

  • on behalf of the head teacher, remove, isolate or contain any hazard and will record and notify the head teacher of any such events
  • make and keep to date regular inspections of the school, paying particular attention to building and services conditions that could extend to being health and safety hazards
  • notify the head teacher of any circumstances where he\she is unable to take suitable remedial action
  • ensure the emergency exits are clear and that rubbish is not allowed to accumulate in unguarded areas in or around the school
  • Ensure that all relevant paper work and Health and Safety issues connected with the site are kept up to date and meet the legal requirements.

Midday Supervisors and Cleaning staff

All employees have responsibilities under the Health and Safety at Work Act and are asked to report any possible hazards or defects to the co-ordinator and head teacher. They will ensure that no hazardous substances are left unattended in school at any time. All employees will be given access to the school’s Health and Safety document and are asked to make themselves familiar with all documents relating to Health and Safety within the school.

School Cook

The School Cook must inform his/her line manager of any potential hazard or defects within the department. She will ensure that all kitchen staff are instructed and informed so that they can work in accordance with the document. She should familiarise herself with the contractor’s safety guidance policy and what it means to their work activities. The School Cook must make reference to the safety document issued by the catering officer and be familiar with the Food Safety Act 1990 and its implications within the establishment.

 All staff

The Health and Safety at Work Act places a general duty on all employees to:

  • Take reasonable care of themselves and other persons who may be affected by their acts or omissions at work.
  • Co-operate with the employer so far as is necessary to comply with their (the employers) legal responsibilities.
  • All employees are required to be properly conversant with this policy and any safety guidance provided to them by DBS services, the Lancashire LA and school governing body applying to their work, and complies in so far as it affects their work.
  • Ensure that the Educational Visits Policy is adhered to and followed and any risk assessments for visits are completed before a visit.

 Contractors in School

The Head must be aware of all contractors or third parties (to include parents working for the school) entering the school premises to undertake maintenance work, improvements or work contracts. The head should ensure that staff and pupils are not endangered by the acts of any contractors.

The Head should be aware of procedures to be followed in event of a contractor acting in a manner likely to be dangerous. Contractors on the school site will be expected to produce risk assessments and a safe policy at work practise document.  The governors have decided to buy into and utilise the service level agreement from DBE services.

Risk Assessment

All employers must carry out suitable and sufficient assessments of the risks to the health and safety of any person who may be affected by the work under the employers control to record any significant findings. To meet the school’s responsibilities, the head teacher, on behalf of the governing body, will liaise as necessary in the first instance with DBS services, they may then pass this onto Watson and Watson Health and Safety Consultants, to meet the school’s responsibilities.

Detailed guidance on risk assessment is set out in the health and safety manual for schools.

 If any generic risk assessmentsare being usedthe final “Risk Rating” column should be completed by the Overall Visit Leader, and discussed with all other leaders, before giving signed approval.

The Risk Assessment should only be approved once all significant hazards have been identified, the control measures that will be implemented are agreed, AND the overall risk ratings are considered acceptable. In most circumstances, if the Overall Residual Risk is considered “Med” or “High”, the activity/event should be cancelled, or further control measures put in place to reduce the risk to “Low”. The risk assessment should be approved by the listed people on the risk assessments.

The Educational Visits co-ordinator should be given all risk assessments, using the Evolve Educational Visits website, well in advance of a visit or activity who will then forward them to the Head Teacher for approval.

 Fire Precautions and Emergency Evacuation

Emergency evacuation procedure notices are posted at key points throughout the school.  Employees must ensure that they are conversant with these notices.

 Employees are responsible for ensuring that children in their care are escorted out of the building when the fire alarm has been sounded or in any other emergency.

All employees must take charge of any unsupervised child.

The Head Teacher will make specific arrangements for anyone with special needs in the form of a PEEP (Personal Emergency Evacuation Plan).

The Site Maintenance Officer or Premises Manager will ensure that the fire alarm system and fire appliances are tested and properly maintained and details of this are kept in the Fire Log Book.

The Head Teacher will ensure that fire drills are carried out each term or more frequently where circumstances dictate.

 Firefighting equipment is serviced annually and the date noted in the Fire Log Book.

 In the event that we are unable to reoccupy the building immediately, the pupils will be evacuated to St Peter’s Primary School and arrangements will be made by use of a ping to parents and an update to the website to contact parents. If needed then the school mobile would be used to contact parents.

All staff and visitors are required to sign in and out of the school building, on a register in the main entrance so that in the event of a fire all staff can be accounted for.

All Kitchen staff and visitors are required to sign in and out of the building on a register held in the kitchen.

Accident and Incident Reports

All accidents (not incurring injury), injuries, dangerous occurrences, and near misses must be recorded in the schools accident book.

In the case of an injury to a child, for example, bumps, slips and trips, the member of staff who was supervising at the time of the incident is responsible for ensuring that the incident is recorded in the accident book.

RIDDOR are to be reported directly to the HSE (Health & Safety Executive).

Hazard and Defect Reporting

All defects and hazards relating to the building and grounds should be reported immediately in writing using the maintenance log, which is kept in the staff room. The head teacher/ deputy head teacher is responsible for monitoring the progress on all items reported.

First Aid Arrangements

Notices are prominently displayed throughout the school detailing the name and location of the qualified First Aiders and equipment. Staff must ensure that they are conversant with these notices.

An appointed First Aider is responsible for regular recorded checks of First Aid equipment and for restocking consumable items.

Managing Medicines in School (to be read in conjunction with “Administering Medicine Policy”)

There will be times when a doctor recommends that a child can either continue to attend or return to school but needs to complete a prescribed course of medication. We may also have pupils who needs prescribed medication as a constant feature of his/ her daily life (e.g. diabetes).

 Parents have the prime responsibility for their child’s health and should provide our school with information about their child’s medical conditions. There is no legal duty that requires school to administer medicines. However as a school we have created an “Administering Medicines Policy,” which should be read in conjunction with this policy.

Staff managing the administration of medicines and those who administer medicines should receive appropriate training and support from health professionals. This role should be included in their contract of employment.

We can only agree to accept medicine brought to school by a responsible adult. The adult should take the medicine to the office where it will be received and logged. This advice does not apply to children using reliever type inhalers.

 Safety Inspections

 The head teacher will arrange an internal health and safety inspection of the school at regular intervals. The inspection team may include:

  • the head teacher / deputy,
  • any governor member of the relevant Sub-committee
  • any union appointed safety representative, and
  • the Site Maintenance Officer

The Head Teacher will ensure that inspection reports are distributed as necessary, and refer any concerns to the appropriate body.

 Hazardous Substances

 Arrangements for complying with the Control of Substances Hazardous to Health Regulations are made in accordance the Lancashire LA guidance in the health and safety manual.

Staff using substances not labelled “non-toxic” should ensure that they have been assessed in accordance with this policy.

 A COSHH risk assessment has been completed and this is in the SMO’s office, if it is required. All staff need to be aware of this document.

Portable Electrical Appliances

These are inspected and maintained etc, in accordance with the Lancashire LA guidance in the health and safety manual. Lancashire LA Health and safety updates as well as DBE health and safety updates will need to be referred to if relevant.

Persons responsible should receive adequate training and instruction as regards inspection and documentation.

Testing for this is carried out annually or when necessary and records of this are kept by the School Maintenance Officer.

Any new electrical equipment needs to be inspected by the School Maintenance Officer.


The Head Teacher will arrange for all health and safety information and guidance issued by the Lancashire LA and to be distributed to all relevant members of staff.

The Head Teacher will make arrangements for any necessary health and safety training needed by staff in school.

The Head Teacher will accept written reports and representation from union appointed health and safety representatives, and will respond in a reasonable time.

Visits and school journeys

Staff are expected to carry out pre visits prior to planning a school visit/ journey. Staffs are also expected to carry out necessary risk assessments. Parents must be informed of visits at least 1 week before the trip and must sign consent forms. The consent forms/ letters must clearly state the exact location to be visited, the reasons for the visit/ journey, the times of arrival and departure, the supervising adults, transport arrangements, food arrangements, any additional/ special clothing requirements, pocket money, and personal procession responsibilities. In addition to these items, there needs be an opportunity for parents to discuss any issues/ concerns prior to the trip and tell the leader of the trip about any relevant medical conditions. On the school visit staff need to ensure that they and group leaders have information relating to children’s medical needs including inhalers for asthmatic children and the school contact numbers. The person responsible for the visit needs to ensure that they have with them a list of emergency contact numbers for the children on the visit including the school contact number.

Security/ Visitors to the site

 All visitors will be expected to report to the school office, where they will be asked to show ID (where applicable) and sign in the visitor’s book. The visitors will be given a ‘visitor’ badge to wear.

 Staff and children are encouraged to challenge politely anyone in school they do not recognise who is not wearing either an identity badge or who has not signed the visitor’s book.

Curriculum Development

All children will be encouraged to follow and observe safety rules and procedures and follow instructions from staff.

Children receive specific instructions within Science and Design and Technology curriculum but staff will also instruct them in general class safety rules e.g. how to carry scissors safely, using electrical equipment with dry hands, tucking chairs underneath the tables.

Children should be made aware of potential hazards if equipment they are handling is properly used.

 Children must not switch mains electrical and light switches on and off as it is the teacher’s responsibility to do this.



Children can enter the building from 8:45am. School ends at 3:30pm and any child not collected at the end of the day will be supervised by a member of staff. The parents will be contacted by a member of staff to ascertain the delay.

 No teacher must leave a class unattended. If there are any major problems in class a teaching assistant will be sent to the main office or to the head teacher/deputy head teacher if emergency support is required.

 At least two members of staff will be on duty for morning and afternoon playtimes. Staff should be vigilant at all times.

 At lunchtimes, the Midday Supervisory Assistants will monitor the children in the playground and in the dinner hall. Particular care must be taken of supervision by the school gates.


Safety Representatives

The governing body or head teacher will accept the appointment of safety representatives, in the interests of the health and safety. The head teacher will offer safety representatives the facility outlined in the Lancashire LA Health and Safety policy.

Health and Safety Information

Information relating to health and safety is held on school files, on the school admin network. There is also information in the Risk Assessment file in the main office. The Site Maintenance Officer holds copies of all Health and Safety paperwork and this is updated regularly and in line with legal requirements.


Success Criteria

The school is aware of current Health and Safety issues.

The school acts promptly when its attention is alerted to a Health and Safety concern.

The management audit, risk assessment and action plan are produced annually. Staff/employee awareness of Health and Safety issues is raised.


Last Date -Spring 2018

Next Review – Autumn 2019