01253 790282
School Office


Fluke Hall Lane, Ladies Hill,
Pilling PR3 6HA


01253 790282
School Office

Pilling St John’s CE Primary School

Health and Safety - Staff Handbook



June 2018




The poster which is displayed in the staffroom entitled Health and Safety Law, gives details of the Health and Safety at Work Act 1974 and the responsibilities

of employers and employees. The responsibilities of employees under the Act are as follows:


  • taking reasonable care for your own health and safety and that of others who may be affected by what you do or do not do;
  • co-operating with your employer on health and safety;
  • correctly using work items provided by your employer, including personal

protective equipment, in accordance with training or instructions; and

  • not interfering with or misusing anything provided for your health, safety or welfare.

The following information will hopefully help give you details and information of our school procedures and aid us all in the above responsibilities.


Any accident occurring at Pilling St John’s CEPrimary School should be dealt with by a qualified First Aider. A list of qualified staff is available in the school office, staff room and first aid stations.  First Aid boxes are placed in the staffroom and disabled toilet. These are evident by the green cross First Aid Box signs.

LCC employees must also report out of work accidents, for example those arising from Road Traffic Accidents or sports / leisure pursuits where it has resulted in:

  • absence from work; or,
  • affects the employee’s ability to undertake their normal work activities.

All accidents involving children or staff should be recorded in the First Aid Treatment Book by the person who witnessed the incident. If the accident involves treatment being given, this should be noted in the First

Aid Treatment Book. Parents will be contacted by text to inform them of an accident.

If the accident requires further investigation or reporting, this will be conducted by Catherine Wigley.

DEALING WITH BODILY FLUIDS (urine; blood; faeces; vomit)

Under no circumstances should an employee put their unprotected hands where they cannot see, such as into soil, drains, u bends, inside bins etc. Any employee cleaning bodily fluids should ensure that they are wearing protective equipment such as plastic gloves.

The spillage area should subsequently be cleaned using the appropriate cleaning materials and the incident reported to  Mr Smith as soon as possible.  Any vomit should be cleaned with sawdust and sanitizer, whilst wearing protective gloves. Where possible, the tub to be used for children who are vomiting should contain a plastic bag with sawdust which should them be disposed of in the appropriate bin.


All contractors must report to the school office and sign in to the building in the Visitors’ Book. All contractors should be approved through TPM although no guarantee of DBS clearance must be assumed.

Long term building work taking place during school hours will require a risk assessment agreed between Catherine Wigley and Cassidy and Ashton.


The “Golden Rules” for manual handling, lone working and working at heights must always be adhered to, these are appended to the rear of this document. Care should be taken when using cleaning materials and information contained on the COSHH information sheets should be adhered to at all times.

Personal protective equipment issued by school should be worn at all times.


In general, a user is an employee who uses a display screen for one-third or more of his/her time for a continuous period of one month.

  • for one-third or more of his/her time for a continuous period of one month;
  • for more than a continuous hour during each working day;
  • for infrequent periods of intensive usage

As an employee it is your responsibility:-

  • To co-operate during DSE risk assessment
  • To use any equipment and workstation provided in accordance with any information, instruction & training given

If you are deemed a DSE user, a risk assessment will be undertaken by Catherine Wigley.

Further details regarding Display Screen Equipment Users are available in the Health and Safety File which is held in the School Office.


All employees must adhere to the “Golden Rules” which are appended to this document and on the staff server. To ensure that classrooms, offices and stockrooms are safe with regard to storage and the prevention of objects falling from height. 


A list of qualified staff is available in the school office, staff room and first aid stations. First Aid boxes are placed in all the classrooms, staffroom and disabled toilet and are indicated by the green cross First Aid Box signs.


Manual Handling risk assessments are conducted by Catherine Wigley. Golden Rules for manual handling are appended to the rear of this booklet.


The Use of Mobile Phones is not permitted in the classrooms during the school day. If employees are working alone in the building, for their own safety, they should ensure that they have access to their personal mobile phone at all times. If they do not have access to a personal mobile phone then they should consult with their line manager.


All employees should make themselves aware of the school’s Golden Rules for Lone Working which are appended to the rear of this document.

What is a Lone worker? 

A lone worker is one whose activities involve a large percentage of their working time operating in situations without the benefit of interaction with other workers or without supervision.

They may be:

  • A single employee in an establishment.
  • Someone who works outside normal working hours; e.g. maintenance or cleaning.
  • Someone who works during site shut down and closure periods, for example school site supervisors and other school staff going in to work during holiday periods.
  • Contractors and maintenance workers.
  • Mobile workers who work away from base
  • Someone who undertakes visits, for example social workers, educational and family support workers, welfare workers etc.
  • Anyone who periodically is alone during a part of their working activities and whose safety may be compromised as a result.

What are my responsibilities as an employee?

  • As an employee you are legally required to follow any arrangements that have been put in place for your safety.
  • You should inform your line manager of any concerns you have over the safe working arrangements or your ability to follow them.
  • You should be involved with the assessment of risks and the review of the arrangements as you are the one that knows what is or is not liable to work.
  • You must inform your manager of any incidents, ‘near miss’ situations or accidents that  occur during lone working where your safety could have been compromised or that indicate controls are inadequate.  
  • You also need to inform your manager of any personal factors that may affect your ability to carry out lone working safely, for example health or medical conditions.


What type of equipment is covered by the regulations? 

Work Equipment covers all equipment provided for work in non-domestic premises including new, existing, second-hand, hired or leased equipment. It also covers equipment provided by employees for the purpose of their work where this is allowed i.e. tradesmen using their own tools. The description is wide and covers everything from a ballpoint pen, scissors or guillotine, to the most complex piece of machinery, shredders or wood/metal working machines and plant.

What are employees’ responsibilities in relation to Work Equipment?

Employees must:

  • Only use work equipment which has been authorised to use;
  • Use work equipment in accordance with any training provided;
  • Never misuse work equipment;
  • Undertake a visual inspection of work equipment before use;
  • Report to their manager any faults or problems identified at inspection or during its use

What “user checks” are recommended before use? 

Regular users of electrical equipment can carry out a visual check of the equipment prior to its use.

Things to look for are:

  • Frayed or worn cables
  • Damage to the plug e.g. cracked casing or bent pins
  • Non-standard joints in the cable
  • Internal wires showing
  • If the equipment has been used in unsuitable conditions e.g.: wet or very dusty environments
  • Evidence of leakage e.g. oil, toner or fuel
  • Obvious damage to the outer cover of the equipment i.e. loose parts or screws
  • Burn marks or staining of the plug due to overheating or
  • Damage to the socket casing i.e. burn marks or staining, cracks to the moulding.


If you are using portable equipment that is regularly used by others, it is worthwhile carrying out a quick visual check prior to using it yourself and before returning it to storage.




Legionella checks are undertaken on a monthly and annual basis. Records of these checks are available in the school office.


All employees should make themselves aware of the school’s Golden Rules for Working at Heights which are appended at the rear of this document. 

What are my responsibilities as an employee as regards working at height? 

If you are an employee required to do any work at height you must:

  • ensure you understand the safety control measures for the task you are doing at height
  • undertake a visual inspection of the ladder/stepladders before use
  • report any safety hazard to Catherine Wigley or James Smith
  • use the equipment supplied (including safety devices) properly, following any training and instructions (unless you think that would be unsafe, in which case you should seek further instructions before continuing).


                                           ADMINISTRATION OF MEDICATION    

It is the policy of Pilling St John’s CE Primary School to support children who have medical needs who are attending our school. There is Policy about supporting children’s medical needs on the school website. The administration of medicines is summarised as follows;                     

Where clinically possible, medicines should be prescribed in dose frequencies which enable them to be taken outside school hours. Where this is not possible, the following will apply:

  • Medicines will only be administered at school when it would be detrimental to a child’s health or school attendance not to do so.
  • No child will be given prescription or non-prescription medicines without their parent’s written consent – except in exceptional circumstances where the medicine has been prescribed to the child without the knowledge of the parents.
  • Non-prescription medicines will be administered by parents, should they be needed during the school day. For the administering of non-prescription medicines during an educational visit, parents should provide written consent.
  • No child will be given a medicine containing aspirin unless it has been prescribed by a doctor. Parents will be required to give their written consent.
  • The school will only accept prescribed medicines that are in-date, labelled, provided in the original container, as dispensed by the pharmacist, and include instructions for administration, dosage and storage. The exception to this is insulin which must be in date, but will generally be available to schools inside an insulin pen or pump, rather than its original container.
  • Medicines will be stored safely. This will be in the in the staff room fridge / designated cupboard in the school office. Some medicines may be stored in classroom store rooms out of reach of children if appropriate.
  • Children who need to access their medicines immediately, such as those requiring asthma inhalers, will be shown where they are.
  • On educational visits, medicines will also be available and they will be looked after by a relevant member of staff.
  • If a controlled drug has been prescribed, it will be kept securely and stored in a non-portable container. The school will keep a record of doses administered, stating what, how and how much was administered, when and by whom. Any side effects of the medication to be administered will be noted.
  • When no longer required, medicines should be returned to the parent to arrange for safe disposal. Written records will be kept of all medicines administered to children and parents will be informed if their child has been unwell at school.


No Smoking


The Governors of Pilling St John’s CE Primary School have adopted the Lancashire County Council No Smoking Policy and we operate a non- smoking site.